Meeting Agenda Templates

Whether you need a basic meeting agenda, an executive board meeting agenda or a PTA committee meeting agenda, Vertex42's agenda templates can help you get started. Simply choose an agenda format that best meets your needs.

This page contains 10 different meeting agendas, all with sample agendas and descriptions. Download one of the templates that is closest to what you want, then customize it based on ideas you may have seen in the other examples.

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Meeting Agenda Template Collection

The Vertex42 meeting agenda templates below can be downloaded for free, but are copyrighted and subject to the license agreement below.

Authors: Jon Wittwer, Brent Weight, Jim Wittwer
License: Private Use (not for resale or distribution, but designed to be shared with those attending the meeting).

Basic Meeting Agenda Template

for Word and Google Docs

Basic Meeting Agenda Template

Download

For: Word 2007 or later

Description

This meeting agenda template keeps things simple and offers a variety of ways for you to organize your meeting's discussion points. The lower portion provides your attendees with a space to write down important notes and action items that pertain to them, making this a useful agenda format for printing out if attendees are still using paper and pen. This template uses custom font styles to make it easy to maintain a professional look and feel as you add more topics.

Staff Meeting Agenda Template

for Word and Google Docs

Staff Meeting Agenda Template

Download

For: Word 2007 or later

Description

A staff meeting agenda ought to look clean and professional and should be easy to update. This template suits that purpose just fine. Although it doesn't hurt to have at least one printed copy of your agenda, consider using an agenda that staff can access in real time (using Office 365 or Google Docs).

If there is any question about who should attend, include a list of requested attendees as demonstrated in this template. If you use Outlook or other scheduling software to manage meeting invites, the list of attendees within the agenda may not be as necessary. See polleverywhere.com for a useful article that describes steps for running a staff meeting.

General Staff Meeting Agenda

for Word and Google Docs

General Staff Meeting Agenda

Download

For: Word 2007 or later

Description

This agenda has a professional business design and is very easy to update and customize for a large staff meeting, conference session, workshop, or pretty much any other meeting that uses a time-based schedule. In general, this format would tend to be used as a general overview of the schedule rather than an agenda that would be edited in real-time with notes and action items.

Team Meeting Agenda Template

for Word and Google Docs

Project Team Meeting Agenda Template

Download

For: Word 2007 or later

Description

This agenda template allows you to provide your project team with an outline of your meeting ahead of time so they can come prepared, making your meeting more effective. The schedule section has an allotted time column where you can specify how many minutes you'd like each topic or discussion item to take. There are many different methods and strategies for holding effective team meetings, so we designed this template to be easy to customize.

Some Tips for Team Meetings

Meeting Agenda with Calculated Times

for Excel and Google Sheets

Meeting Agenda with Calculated Times

Download

For: Excel 2007 or later

Description

This spreadsheet-based agenda template can help you plan a meeting that has a specific time limit. Examples might include conference schedules, church meetings, funeral programs, wedding programs, etc. You wouldn't necessarily use this for creating a printable bulletin or program (those tend to be more fancy), but it can be used to help plan these types of meetings. Enter the start time and then enter the estimated time in minutes for each part of the meeting. The spreadsheet calculates the start time of each item for you.

Business Meeting Agenda Template (Outline Format)

Download

For: Word 2007 or later

Description

Whether you need a board meeting agenda, team meeting agenda or a sales meeting agenda, this template will help your meeting stay focused and on track. Simply fill in the critical information and distribute prior to your meeting so that everyone is prepared for your vital business discussions.

Business Meeting Agenda Template (Table Format)

Download

For: Word 2007 or later

Description

This version of the business agenda uses Tables to aid in the layout of the information.

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Committee Meeting Agenda Template (Outline Format)

Download

For: Word 2007 or later

Description

This standard committee meeting template is perfect for PTA meetings, Neighborhood meetings and Club meetings. It is prefilled with typical meeting activities. Fill in the details and add your discussion items to help your meeting stay productive.

Committee Meeting Agenda Template (Table Format)

Download

For: Word 2007 or later

Description

This version contains the same information as the Outline Format above, but it uses Tables to aid in the organization of the information on the page.

Tip: Take notes on your copy of the agenda during the meeting to help you generate coherent meeting minutes.

Board Meeting Agenda

for Word and Google Docs

Board Meeting Agenda

Download

For: Word 2007 or later

Description

Customize this template for your board of directors or executive board meeting. Corporate board meetings have a more formal agenda than many other types of meetings, but template was designed to be simple to edit. For example, if your meeting has different presenters, you can change the Action column to be used to list your presenters. Below are tips we have found that help take the difficulty and stress out of the meeting preparation process.

Tips For an Effective Board Meeting

10 Ways to Have More Effective Meetings

We’ve all been in meetings that we have felt were a complete waste of time. Business meetings can be some of the most productive ways to spend your time, or they can be totally pointless and accomplish nothing.

Here are some tips for how to avoid unproductive meetings and to help keep things on track.

Resources to Improve Your Meetings

Other Free Meeting Agenda Templates

The Microsoft Office® template gallery has a small collection of Agendas that can be downloaded for free. You can find even more by opening up Word and going to File > New and searching for "agenda" in the search field. Below are some examples of types of agendas you may find this way: